diff --git a/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.java b/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.java
index 1a9fcd9..2b43192 100644
--- a/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.java
+++ b/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.java
@@ -178,6 +178,11 @@ public class ManageProductWidget extends Composite{
 
 								List<GRSFStatus> statusToShow = new ArrayList<GRSFStatus>(STATUS);
 								statusToShow.remove(bean.getCurrentStatus());
+								
+								// if the record isn't approved, then remove also archived
+								if(!bean.getCurrentStatus().equals(GRSFStatus.Approved))
+									statusToShow.remove(GRSFStatus.Archived);
+								
 								listBoxStatus.addItem("Select the new status");
 								listBoxStatus.getElement().<SelectElement>cast().getOptions().getItem(0).setDisabled(true);
 								for (GRSFStatus availableStatus : statusToShow) {
diff --git a/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.ui.xml b/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.ui.xml
index 12fba39..29d2240 100644
--- a/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.ui.xml
+++ b/src/main/java/org/gcube/datacatalogue/grsf_manage_widget/client/view/ManageProductWidget.ui.xml
@@ -72,7 +72,7 @@
 							<b>Source(s):</b>
 						</b:ControlLabel>
 						<b:Controls>
-							<b:TextBox b:id="sources" alternateSize="LARGE" width="97%"
+							<b:TextBox b:id="sources" alternateSize="LARGE" width="97%" placeholder="Sources of the GRSF record"
 								title="Sources" readOnly="true" ui:field="sources"></b:TextBox>
 						</b:Controls>
 					</b:ControlGroup>
@@ -94,14 +94,14 @@
 						</b:ControlLabel>
 						<b:Controls>
 							<b:TextBox b:id="currentStatus" alternateSize="LARGE"
-								readOnly="true" width="97%" title="The current status of this Item"
+								readOnly="true" width="97%" title="The current status of this record"
 								ui:field="currentStatus">
 							</b:TextBox>
 						</b:Controls>
 					</b:ControlGroup>
 
 					<b:ControlGroup ui:field="listBoxStatusGroup">
-						<b:ControlLabel for="listboxStatus" title="The new status of this Item">
+						<b:ControlLabel for="listboxStatus" title="The new status of this record">
 							<b>New Status:</b>
 						</b:ControlLabel>
 						<b:Controls>